> For the complete documentation index, see [llms.txt](https://docs.in8sync.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.in8sync.com/client-admin-guide/creating-catalogs/managing-catalogs.md). # Managing Catalogs The Catalogs list page — find catalogs, see build status at a glance, trigger reprocesses, and delete catalogs you no longer use The Catalogs list is your overview of every catalog on the active subsidiary — name, description, build status, and the per-row actions you'll use most often. ## When you'd use this page * Confirming a catalog is up to date. * Triggering a reprocess after NetSuite data changes. * Finding a specific catalog when the list is long. * Deleting a catalog that's no longer used. To **edit** a catalog's configuration (sections, criteria, fields, attributes), click its row to open the Edit Catalog page — see [Creating a Catalog](/client-admin-guide/creating-catalogs.md). ## Open the Catalogs page Click **Catalogs** in the sidebar. The page heading reads *Catalogs* with subtitle *Manage your NetSuite product catalogs*. A *Search* card sits above the table; the table card itself is titled **Catalogs ({count})**. ![Catalogs list page with status badges and row actions](https://229581143-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FAG04Mxmhw6PLRAZBvhtK%2Fuploads%2Fgit-blob-f867c15e629fead7b0f8d532b6a3cd57655a46cf%2Fcatalogs-list.png?alt=media) ## Columns | Column | What it shows | | --------------- | -------------------------------------------------------------------- | | **Name** | The catalog's display name. | | **Description** | The optional description set on the catalog. | | **Status** | A badge showing where the catalog is in its build cycle (see below). | | **Actions** | Row icons — Edit, Refresh, Reprocess, Delete. | ## Status badges The Status column tells you where the catalog is in its build pipeline. The list auto-refreshes statuses every few seconds for catalogs that are pending or processing, so you don't have to keep reloading. | Badge | Meaning | | -------------- | -------------------------------------------------------------------------------------------- | | **Ready** | Idle, ready to be built. | | **Pending** | Queued for processing. | | **Processing** | Build in progress. | | **Completed** | Built successfully. The badge also shows the item count and the timestamp of the last build. | | **Failed** | The build errored. Hover the badge for the error message. | ## Row actions Each row has four icon buttons. Hover any of them to see its tooltip. | Icon | Tooltip / action | What it does | | ----------------- | ----------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | ✏️ Pencil | **Edit catalog** | Opens the Edit Catalog page. | | 🔄 Circular arrow | **Refresh processing status** | Re-fetches the catalog's current build status from the server — it does **not** trigger a rebuild or change any catalog data. Use this if the status badge looks stuck or stale after you expected a build to finish. | | ▷ Play | **Reprocess catalog** | Triggers a full rebuild using the latest data from NetSuite. The catalog goes to **Pending**, then **Processing**, then **Completed**. A confirmation dialog reads: *This will set the processing status to pending and trigger reprocessing. The catalog file will be regenerated in the background. Do you want to proceed?* Click **Reprocess** to confirm. | | 🗑 Trash | **Delete catalog** | Permanently removes the catalog. A confirmation dialog asks if you're sure. | **Refresh vs Reprocess — the key difference:** Use **Refresh** only to update the status badge when it looks wrong. Use **Reprocess** when you want the catalog's actual data to be updated. ### What end users see during a Reprocess While a catalog is rebuilding (**Pending** or **Processing** status), portals continue serving the most recently completed version of the catalog — there's no outage or blank page for end users. The new data becomes live for end users on the next page load after the status returns to **Completed**. ### When to trigger a Reprocess Trigger a Reprocess on a catalog whenever any of the following have changed in NetSuite or in the catalog's own settings: * New items were added to NetSuite categories that this catalog includes * Existing items were edited (prices, fields, images, variants) * A category's name or structure changed in NetSuite * Your NetSuite Admin updated the global Catalog Restrictions that apply to this subsidiary * You changed category selections or criteria inside the catalog and saved with **Save** (not Save & Update) * You enabled or disabled Settings toggles (Price Levels, Locations, Matrix Items, etc.) and only clicked Save {% hint style="info" %} There's no "Download" or "Export" action on a catalog row. The catalog output is consumed by portal pages directly, not as a downloadable file. {% endhint %} ## Search The Search card at the top of the page filters the table by **name or description** as you type. Clearing the field restores the full list. ## Create a new catalog The **+ New** button is in the top-right of the page. It opens *Create New Catalog* — see [Creating a Catalog](/client-admin-guide/creating-catalogs.md) for the full walkthrough. ## What success looks like * You can find any catalog quickly via search. * Status badges show the current state of every build at a glance. * Reprocess and Delete are both reachable in two clicks. ## Common issues * **A catalog stays *****Processing***** for a long time** — large catalogs with thousands of items take time. The list auto-refreshes; you don't need to reload. If it's been hours, ask your NetSuite Admin to check the processing logs. * **A catalog shows *****Failed*** — hover the badge for the error. Common causes: a referenced custom field was renamed in NetSuite, or a category that was selected has been removed. Open the catalog and re-confirm its configuration. * **The Reprocess dialog won't close** — refresh the page; this is rare and usually clears. * **Deleted a catalog by accident** — there's no undo. The catalog has to be rebuilt from scratch. ## Best practice * After your NetSuite Admin makes changes that affect catalog data (new categories, renamed fields, restructured items), trigger **Reprocess** on any affected catalog so the portal reflects the change. Don't wait for the next scheduled refresh if you need it live now. ## Related
Creating a CatalogWalk through every section of the Edit Catalog page.Catalogs
Best PracticesTips for catalog hygiene over time.Best Practices