# Settlement Reports

## What it is

After each payout from eBay, IDC imports the settlement report and all transaction details into NetSuite so your finance team can reconcile payments. IDC creates a settlement record with the payout total and date, then links individual transaction lines (orders, refunds, fees) so you can see exactly how the payout was calculated.

## What it generates

IDC creates two types of records for each eBay payout:

* **Settlement Report** — The summary of the payout (date, amount, status)
* **Settlement Transactions** — Individual transaction lines showing each order, refund, fee, or adjustment included in the payout

## How it works

IDC fetches payouts from eBay on a schedule. When a new payout is found, IDC imports the summary into NetSuite as a settlement record. It then fetches the transaction details and creates linked transaction lines. Your finance team can then review the settlement in the Settlements page, reconcile it against your eBay account statement, and process it for accounting.

## Flows involved

| Flow                      | What it does                                                                             |
| ------------------------- | ---------------------------------------------------------------------------------------- |
| Payout Import             | Fetches the payout summary from eBay and creates the settlement record in NetSuite       |
| Payout Transaction Import | Fetches transaction details (orders, refunds, fees) and creates linked transaction lines |

## Settings

eBay settlement imports use these app-level settings:

| Setting              | What it does                                                               |
| -------------------- | -------------------------------------------------------------------------- |
| Subsidiary           | The NetSuite Subsidiary used when creating settlement records              |
| Price Include Tax?   | If enabled, amounts in the settlement include tax (gross amount)           |
| Tax Amount Override? | If enabled, the settlement uses eBay's tax total instead of calculating it |

## Step by step — processing a payout

1. Go to the **Settlements** page in IDC.
2. Filter to **eBay** to see all eBay settlement reports.
3. Click on a settlement record to review the summary and transaction lines.
4. Verify the total amount matches your eBay account statement.
5. Review each transaction line to confirm orders, refunds, and fees are correct.
6. Click **Mark as Processed** when you're satisfied. IDC records the date and marks the settlement complete.

For the full Settlements page walkthrough, see [Review and Process Settlement Reports](/idc/idc-core/settlements.md).

## Common issues

| Symptom                              | What to try                                                                                                                                                                         |
| ------------------------------------ | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Payout not appearing in IDC          | Check that the payout import flow ran successfully in [Logs](/idc/idc-core/logs.md). Verify the flow is Active. eBay may not have processed the payout yet—check your eBay account. |
| Transaction lines missing            | Verify the Payout Transaction Import flow is enabled and ran. If it shows errors, check the logs for details.                                                                       |
| Settlement amount doesn't match eBay | Verify your app settings (Subsidiary, Price Include Tax, Tax Amount Override) are correct. Check that all transaction lines are present.                                            |


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