# Purchase Order Receipt

## What it does

This flow imports consignments from Lightspeed X-Series into NetSuite as purchase orders and item receipts. It's the inverse of the purchase order export — when Lightspeed receives a consignment or creates an inventory count, IDC creates the matching receipt record in NetSuite so inventory stays in sync.

## Direction

**Lightspeed X-Series → NetSuite**

## When it runs

Configure when this flow runs in [Triggers](/idc/idc-core/apps/triggers.md). For most setups, schedule this flow to run every 1–4 hours to keep inventory current. See [Configure a Flow](/idc/idc-core/apps/configure-flow.md) for a step-by-step walkthrough.

## Settings

| Setting            | What it does                                                                    |
| ------------------ | ------------------------------------------------------------------------------- |
| SKU Match Field    | NetSuite item field used to match Lightspeed products to NetSuite items by SKU. |
| Default Lot Number | Lot number to assign to item receipts (required).                               |
| Default Vendor ID  | Vendor ID to assign to receipts when Lightspeed does not specify a supplier.    |

## Default field mappings

Field mappings for this flow are fully configurable. See [Field Mappings](/idc/idc-core/apps/field-mappings.md) to set them up. Typical mappings include:

* Consignment ID → External ID
* Consignment Name → Memo
* Date → Receipt Date
* Items and Quantities → Line Items

## Use cases

* **Receiving stock at an outlet:** When an outlet receives a consignment in Lightspeed, an item receipt is created in NetSuite to update inventory.
* **Cycle counts:** Lightspeed inventory adjustments are reflected as NetSuite receipts to maintain accurate counts across locations.
* **Reconciling inventory:** Run this flow regularly to ensure NetSuite inventory matches what Lightspeed shows at each outlet.

## Common issues

| Symptom                           | What to try                                                                                                                                    |
| --------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------- |
| Receipt not appearing in NetSuite | Check that the consignment status in Lightspeed is "received" or a state that triggers export. Review the activity log for item lookup errors. |
| Wrong item matched                | Verify that the SKU Match Field setting points to the NetSuite field containing Lightspeed product codes.                                      |
| Vendor not found error            | Set a Default Vendor ID in the flow settings to assign a fallback vendor when Lightspeed doesn't specify one.                                  |
| Lot number validation errors      | Ensure the Default Lot Number setting is populated with a valid lot number from your NetSuite account.                                         |


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